CURRENT BOARD MEMBERS AND TERMS 2017
President – Clark Risner 2019
Vice President – Wade Talbot 2019
Treasurer – RJ Brown 2019
Secretary – Carolyn Eddy Houchin 2021
Members at Large
Scott Varley – Hall Rentals 2021
Jonathan Dooley 2020
Rex Holmes 2021
Pam Hunt 2020
Vickie Samuelson 2020
Board Meeting Minutes
Minutes
Chipita Park Association
Board Meeting – September 5, 2018
Members Present: Clark Risner, Wade Talbot, RJ Brown, Carolyn Eddy Houchin, Scott Varley, Pam Hurt, Vickie Samuelson, Christine Talbot, Rex Holmes
Clark called the meeting to order at 6:07pm
ELECTION OF OFFICERS – 2018-2019
Nominations for officers were made by those present for the following:
Clark Risner – President term expires 2019
Wade Talbot – Vice President term expires 2019
RJ Brown – Treasurer term expires 2019
Carolyn Houchin – Secretary term expires 2021
All seconded and all approved the selection of officers.
Members At Large:
Jonathan Dooley term expires 2020
Pam Hurt term expires 2020
Vickie Samuelson term expires 2020
Rex Holmes term expires 2021
Scott Varley – Hall Rentals term expires 2021
Clark will follow up with board members not present as to their wishes to continue on the board.
TEASURER’S REPORT
RJ reports that our new fiscal year has begun for the CPA. The balance is currently $9,021. For information’s sake, we currently have no debt should members inquire. Our income fell short of expenses for the last fiscal year due to new kitchen appliances, etc. but we are currently in the black. Rentals were down from $2200 in 2016-17, to $585 in 2018-19, something we will try to address. Carolyn said past president, Kevin Henry, sent a thank you to Mary Jane Sumner for her donation in Cy Sumner’s name.
OLD BUSINESS
Marcroft Floor Hall-
Clark said we currently have a court date of October 1, 2018 with regard to the individual who was hired to clean the floor at Marcroft and failed to show up on four different occasions to complete the work. If the individual does not respond to the court summons, judgement will most likely be in our favor. At that point, it may be referred to a collection agency in effort to recoup the loss. Clark will follow up as information becomes available.
Hall Rental Rates
There was discussion on hall rental rates as to how we post them on the CPA website and how we compare to the rates posted by the Sallie Bush Community Building.
Currently, Scott charges $300 per event which includes security deposit as well as the cleaning fee. If there are local community events requested by non-members he may discount that fee depending on the event and duration of the event.
We used to charge $450 per event but it was reduced to $300. Scott prefers a flat rate to keep it simple. Sallie Bush currently posts a $150/day fee Monday through Thursday and $300 per day on Friday, Saturday and Sundays and holidays
It was decided that we post the following rates as well as the rental agreement on our website. It will be $149/ day Monday through Thursday, and $299/ day Fridays, Saturdays and Sundays and holidays. Scott said members do not get a discount rate as some in the general public will sign up for membership in order to get a discounted rate. We also decided to post that parking lot rental at the hall is available for residents in the area needing parking for a large event. They would need to contact Scott for the rate.
Rental Advertising
Wade and Christine mentioned that the Manitou Springs School District currently has a “banner” program that raises money for athletics in the district, including Ute Pass Elem. If we purchased a banner it would hang at all sporting events at the high school advertising Marcroft Hall for rent and we could possibly increase our rental potential “down” the pass in Manitou as well as locally. Christine will find out how much this will cost, preferably $250 or less. Since the program benefits the district athletics we could consider it a donation for a good cause.
NEW BUSINESS
Community Efforts
Clark proposed that we consider becoming an organization that wasn’t only social and potlucks. He was open to suggestions and Vickie suggested that we consider donating food baskets to local families in need for the holidays. It was thought the association could buy turkeys and ask the membership to donate the extras to the baskets. Christine said she could check with Ute Pass Elementary School to determine families in need. Clark will announce this at our next potluck as well as have Norma send an email to the membership.
CPA Website
Carolyn mentioned that our website is not current with regard to calendars, rental rates, minutes, etc. Some information is as much as two years old. She said she contacted Bill Schraml to ask if he is willing to continue maintaining the site, (he replied after this meeting saying he would if updates are sent). Carolyn suggested that board members send their information that they want posted on the site to Bill via email. This would include information about upcoming events, etc.
Talent at Potlucks
Clark said that he would contact Norma regarding sending an email to membership before the next potluck about Deane Berson’s suggestion we include a member talent portion to the potlucks. We will suggest that anyone wanting to participate get in contact with Deane.
Trails Meeting
Clark attended the trails meeting about the continuation of the Ute Pass Regional Trail through Chipita Park. El Paso County will be starting construction which will be a sidewalk built from Winnemucca to Ute Pass Elementary this fall. El Paso County wanted to know how to incorporate the stairs in front of Marcroft Hall where the new sidewalk will intersect with the stairs. We decided to ask them to push back the current set of stairs and preserve them. The county will pay for all work.
Clark moved to adjourn the meeting at 7:15. All approved.
Carolyn Eddy Houchin
Secretary
Chipita Park Association
Board Meeting – September 5, 2018
Members Present: Clark Risner, Wade Talbot, RJ Brown, Carolyn Eddy Houchin, Scott Varley, Pam Hurt, Vickie Samuelson, Christine Talbot, Rex Holmes
Clark called the meeting to order at 6:07pm
ELECTION OF OFFICERS – 2018-2019
Nominations for officers were made by those present for the following:
Clark Risner – President term expires 2019
Wade Talbot – Vice President term expires 2019
RJ Brown – Treasurer term expires 2019
Carolyn Houchin – Secretary term expires 2021
All seconded and all approved the selection of officers.
Members At Large:
Jonathan Dooley term expires 2020
Pam Hurt term expires 2020
Vickie Samuelson term expires 2020
Rex Holmes term expires 2021
Scott Varley – Hall Rentals term expires 2021
Clark will follow up with board members not present as to their wishes to continue on the board.
TEASURER’S REPORT
RJ reports that our new fiscal year has begun for the CPA. The balance is currently $9,021. For information’s sake, we currently have no debt should members inquire. Our income fell short of expenses for the last fiscal year due to new kitchen appliances, etc. but we are currently in the black. Rentals were down from $2200 in 2016-17, to $585 in 2018-19, something we will try to address. Carolyn said past president, Kevin Henry, sent a thank you to Mary Jane Sumner for her donation in Cy Sumner’s name.
OLD BUSINESS
Marcroft Floor Hall-
Clark said we currently have a court date of October 1, 2018 with regard to the individual who was hired to clean the floor at Marcroft and failed to show up on four different occasions to complete the work. If the individual does not respond to the court summons, judgement will most likely be in our favor. At that point, it may be referred to a collection agency in effort to recoup the loss. Clark will follow up as information becomes available.
Hall Rental Rates
There was discussion on hall rental rates as to how we post them on the CPA website and how we compare to the rates posted by the Sallie Bush Community Building.
Currently, Scott charges $300 per event which includes security deposit as well as the cleaning fee. If there are local community events requested by non-members he may discount that fee depending on the event and duration of the event.
We used to charge $450 per event but it was reduced to $300. Scott prefers a flat rate to keep it simple. Sallie Bush currently posts a $150/day fee Monday through Thursday and $300 per day on Friday, Saturday and Sundays and holidays
It was decided that we post the following rates as well as the rental agreement on our website. It will be $149/ day Monday through Thursday, and $299/ day Fridays, Saturdays and Sundays and holidays. Scott said members do not get a discount rate as some in the general public will sign up for membership in order to get a discounted rate. We also decided to post that parking lot rental at the hall is available for residents in the area needing parking for a large event. They would need to contact Scott for the rate.
Rental Advertising
Wade and Christine mentioned that the Manitou Springs School District currently has a “banner” program that raises money for athletics in the district, including Ute Pass Elem. If we purchased a banner it would hang at all sporting events at the high school advertising Marcroft Hall for rent and we could possibly increase our rental potential “down” the pass in Manitou as well as locally. Christine will find out how much this will cost, preferably $250 or less. Since the program benefits the district athletics we could consider it a donation for a good cause.
NEW BUSINESS
Community Efforts
Clark proposed that we consider becoming an organization that wasn’t only social and potlucks. He was open to suggestions and Vickie suggested that we consider donating food baskets to local families in need for the holidays. It was thought the association could buy turkeys and ask the membership to donate the extras to the baskets. Christine said she could check with Ute Pass Elementary School to determine families in need. Clark will announce this at our next potluck as well as have Norma send an email to the membership.
CPA Website
Carolyn mentioned that our website is not current with regard to calendars, rental rates, minutes, etc. Some information is as much as two years old. She said she contacted Bill Schraml to ask if he is willing to continue maintaining the site, (he replied after this meeting saying he would if updates are sent). Carolyn suggested that board members send their information that they want posted on the site to Bill via email. This would include information about upcoming events, etc.
Talent at Potlucks
Clark said that he would contact Norma regarding sending an email to membership before the next potluck about Deane Berson’s suggestion we include a member talent portion to the potlucks. We will suggest that anyone wanting to participate get in contact with Deane.
Trails Meeting
Clark attended the trails meeting about the continuation of the Ute Pass Regional Trail through Chipita Park. El Paso County will be starting construction which will be a sidewalk built from Winnemucca to Ute Pass Elementary this fall. El Paso County wanted to know how to incorporate the stairs in front of Marcroft Hall where the new sidewalk will intersect with the stairs. We decided to ask them to push back the current set of stairs and preserve them. The county will pay for all work.
Clark moved to adjourn the meeting at 7:15. All approved.
Carolyn Eddy Houchin
Secretary