CURRENT BOARD MEMBERS AND TERMS 2017
President – Kevin Henry 2018
Vice President – Clark Risner 2019
Treasurer – RJ Brown 2019
Secretary – Carolyn Eddy Houchin 2018
Members at Large
Scott Varley – Rentals 2018
Janis Clausen – Directory 2017
Norma Wright – Membership/Communications 2017
Wade Talbot – Member at Large 2019
George Long - Member at Large 2017
Board Meeting Minutes
Chipita Park Association
Board Meeting
January 7, 2017
Members Present
Kevin Henry, Martha Henry, Scott Varley, Carolyn Houchin, Wade Talbot, RJ Brown, Clark Risner, Alissa Risner, George Long, and Norma Wright.
Kevin called the meeting to order at 3:00 pm.
OLD BUSINESS
Treasurer’s Report – RJ Brown
RJ reported that as of Jan. 7th, the checking account balance was $8,398.42, the savings account balance is $696.43, and in cash we have on hand is $247.87. Our total balance is $9,342.72 which includes the balance of grant money ($1,252) received several years ago which is earmarked for activities for children. Kevin said he would contact Jonathan Dooley as to ideas for improvements to the Marcroft property. These improvements would be to add outside activities for member’s children.
The financial report for the 2016 Arts and Crafts Fair is as follows:
Total Income: $2,396.00
Total Expense: $264.00
Net Income: $2131.60
Norma was thanked for her contribution to the continued success of the Fair. A discussion followed regarding the future of the Fair and whether or not Norma would continue as Chairman. Her feeling was that she would not but would be happy to advise those who will be following in her footsteps.
MAINTENANCE – Kevin Henry
Kevin mentioned improvements that were finished the previous year including painting, and the wheelchair transition strip installed at the front doorway. The board is still planning to remodel the restrooms so as to make them more easily accessible for those in wheelchairs. (This project will be discussed further in New Business).
RENTALS – Scott Varley
Scott reported that he currently has one ongoing rental for the hall which happens every May when the Colorado Springs School uses Marcroft Hall for a weekend sleepover and activities. The building will be opened for the summer season before that event.
NEW BUSINESS
CPA Calendar for 2017
All potlucks are held on Sundays during the summer. The following is a list of the potluck dates and themes provided by Alissa.
Date Theme Menu
June 11 Welcome Back Snowbirds Baked Chicken
July 9 Picnic by the Peak Hamburgers and Hotdogs
August 20 Mexican Fiesta Taco Bar
October 15 Octoberfest Broncos, Brats, and German Beer
December 3 Christmas in Chipita Baked Turkey and Ham
The Arts and Crafts Fair will be held on November 11th and 12th.
NEW MAINTENANCE PROJECTS – Kevin Henry
Sound System
Kevin said he is still researching options for a sound system for Marcroft Hall. We have $409 donated so far for a new system. Wade mentioned that Manitou Springs High School has a system they are no longer using that he could ask about. Kevin said a wireless system might be the way to go rather than trying to work with an older system. Renters would not be able to use the new wireless system but would instead be encouraged to bring their own.
Restroom Remodel
Wade reported that he has a bid from Jay Thompson in Woodland Park that could possibly run as much as $20,000 or more depending on just how much work we are considering. Kevin has been in touch with member Mark Keenan who has construction expertise and is willing to donate time and labor to the project in order to save money. The Association would not be able to afford a complete tear down and rebuild without major fundraising. There was some discussion regarding building permits and the feeling was it would not be necessary in Chipita Park. Kevin and Mark will discuss the project further and he will follow up with the board.
Floor Waxing
Barry Lempert has agreed to wax the floor at the hall in mid-May, before we open. He will need three days in order to have the wax set before anyone uses the hall.
NEWSLETTER AND DIRECTORY PUBLICATION DATES - 2017
Carolyn said the newsletter will be sent in March to coordinate with the electronic reminder that Norma will send encouraging members to submit their dues. Norma said there are currently 104 members, with just a few complimentary memberships. Our dues will remain the same for 2017.
Directories are scheduled for printing in June and will be handed out at the first potluck on June 11th. It is hoped that Janis will again be compiling the directories though we will need to confirm that with her.
Kevin adjourned the meeting at 3:50 pm.
Carolyn Eddy Houchin
Secretary
Board Meeting
January 7, 2017
Members Present
Kevin Henry, Martha Henry, Scott Varley, Carolyn Houchin, Wade Talbot, RJ Brown, Clark Risner, Alissa Risner, George Long, and Norma Wright.
Kevin called the meeting to order at 3:00 pm.
OLD BUSINESS
Treasurer’s Report – RJ Brown
RJ reported that as of Jan. 7th, the checking account balance was $8,398.42, the savings account balance is $696.43, and in cash we have on hand is $247.87. Our total balance is $9,342.72 which includes the balance of grant money ($1,252) received several years ago which is earmarked for activities for children. Kevin said he would contact Jonathan Dooley as to ideas for improvements to the Marcroft property. These improvements would be to add outside activities for member’s children.
The financial report for the 2016 Arts and Crafts Fair is as follows:
Total Income: $2,396.00
Total Expense: $264.00
Net Income: $2131.60
Norma was thanked for her contribution to the continued success of the Fair. A discussion followed regarding the future of the Fair and whether or not Norma would continue as Chairman. Her feeling was that she would not but would be happy to advise those who will be following in her footsteps.
MAINTENANCE – Kevin Henry
Kevin mentioned improvements that were finished the previous year including painting, and the wheelchair transition strip installed at the front doorway. The board is still planning to remodel the restrooms so as to make them more easily accessible for those in wheelchairs. (This project will be discussed further in New Business).
RENTALS – Scott Varley
Scott reported that he currently has one ongoing rental for the hall which happens every May when the Colorado Springs School uses Marcroft Hall for a weekend sleepover and activities. The building will be opened for the summer season before that event.
NEW BUSINESS
CPA Calendar for 2017
All potlucks are held on Sundays during the summer. The following is a list of the potluck dates and themes provided by Alissa.
Date Theme Menu
June 11 Welcome Back Snowbirds Baked Chicken
July 9 Picnic by the Peak Hamburgers and Hotdogs
August 20 Mexican Fiesta Taco Bar
October 15 Octoberfest Broncos, Brats, and German Beer
December 3 Christmas in Chipita Baked Turkey and Ham
The Arts and Crafts Fair will be held on November 11th and 12th.
NEW MAINTENANCE PROJECTS – Kevin Henry
Sound System
Kevin said he is still researching options for a sound system for Marcroft Hall. We have $409 donated so far for a new system. Wade mentioned that Manitou Springs High School has a system they are no longer using that he could ask about. Kevin said a wireless system might be the way to go rather than trying to work with an older system. Renters would not be able to use the new wireless system but would instead be encouraged to bring their own.
Restroom Remodel
Wade reported that he has a bid from Jay Thompson in Woodland Park that could possibly run as much as $20,000 or more depending on just how much work we are considering. Kevin has been in touch with member Mark Keenan who has construction expertise and is willing to donate time and labor to the project in order to save money. The Association would not be able to afford a complete tear down and rebuild without major fundraising. There was some discussion regarding building permits and the feeling was it would not be necessary in Chipita Park. Kevin and Mark will discuss the project further and he will follow up with the board.
Floor Waxing
Barry Lempert has agreed to wax the floor at the hall in mid-May, before we open. He will need three days in order to have the wax set before anyone uses the hall.
NEWSLETTER AND DIRECTORY PUBLICATION DATES - 2017
Carolyn said the newsletter will be sent in March to coordinate with the electronic reminder that Norma will send encouraging members to submit their dues. Norma said there are currently 104 members, with just a few complimentary memberships. Our dues will remain the same for 2017.
Directories are scheduled for printing in June and will be handed out at the first potluck on June 11th. It is hoped that Janis will again be compiling the directories though we will need to confirm that with her.
Kevin adjourned the meeting at 3:50 pm.
Carolyn Eddy Houchin
Secretary
