CURRENT BOARD MEMBERS AND TERMS 2020
President – Kelly Farmer 2021
Vice President – Elizabeth Weiland 2021
Treasurer – Pam Hurt 2020
Secretary – Carolyn Eddy Houchin 2021
Members at Large
Scott Varley – Hall Rentals 2021
Vickie Samualson 2020
Rex Holmes 2021
4th position - vacant 2020
Board Meeting Minutes
Minutes
Chipita Park Association
October 7, 2019
Members Present: Kelly Farmer, Elizabeth Wieland, Pam Hurt, Carolyn Eddy Houchin, Scott Varley, Vickie Samuelson, Pam Martin
The meeting was called to order at 6:08 PM.
The minutes for the board meeting in September, previously sent online, were approved by the board.
Treasurer’s Report – Pam Hurt
Checking account shows $11,085.01, Savings account shows $699.10, and cash on hand is $235.00, totaling $12,019.11. The fiscal year for the CPA runs from September 1, through August 31, so Pam said that we have more income from the Arts and Crafts vendors than shows on this report as fees have just been received. There are 24 paid vendors so far totaling $1,150.
Hall Maintenance and Rentals – Scott Varley
Scott has been replacing the mini blinds in Marcroft on an as needed basis as the older blinds continue to break due to use, and age. The older blinds operate with a cord which cause problems so Scott has been replacing them with the cordless, lift-up variety. They are stronger and less prone to breakage. He requested that we replace the remaining 5 blinds for about $12 a piece before the older ones fall apart. The board approved the purchase.
Rentals
Carolyn mentioned that she saw a post on the Next Door Cascade website from a resident inquiring about renting Marcroft for her kid’s birthday. Scott said that these types of rentals were usually only for a couple of hours in general and he encourages at least a half-day rental due to overhead such as heating the building, cleaning time, and expenses. Scott mentioned that currently we average about one rental per month. A sign will go up soon outside the hall advertising Marcroft as a rental.
OLD BUSINESS
Vacant CPA Board Position
Kelly said he talked to Pat Hein about filling the member-at-large position on the board and said she was willing to take the position if the board approved. All board members approved. Kelly will advise her and let her know when the next meeting is.
Mission Statement and Online Presence
Kelly researched mission statements and sent an example (in an email) of a statement that could serve as a starting point for us if we chose to update our mission statement. The board reviewed our current statement and decided to keep it as is for now. Kelly also mentioned that at our last meeting we talked about increasing our community presence online via Instagram and Facebook to perhaps generate membership interest in younger Ute Pass residents. We will discuss further at the next meeting.
Potlucks
It was suggested that we should keep track of potluck attendees for planning purposes. Pam asked why we don’t have a September potluck and it was noted that in the past, attendance was too low after summer residents left and schools started, etc. When we set the calendar for 2020 in March, we will revisit the schedule.
Thanksgiving Dinner Giveaway
Kelly was in touch with Elisa Risner regarding the Thanksgiving dinner donations to families in need in this area. Elisa has already been in touch with her contact at Ute Pass Elementary and they will determine those families who are interested. Kelly mentioned that Elisa would help when she could but can’t be in charge this year so, he volunteered to coordinate. Several on our board are also willing to help as they did last year. The board will ask for donations prior to the Arts and Crafts Fair for canned and dry goods to supplement the turkey via a post from the Association sent to membership by Norma. Scott mentioned that last year we were somewhat overwhelmed by donations and we need to keep storage needs in mind for the donations.
Elisa hopes to have families identified by November, 17/18 so the board has time to buy the turkeys, etc. and assemble the baskets. Each family will be notified to pick up their baskets at the hall at a time to be determined. Kelly asked the board if we are willing to pick up the tab if turkeys are not donated this year as they were last year. All agreed the CPA would.
Parking Lot Signs
Kelly said he would get in touch with RJ Brown with regard to the “no parking” signs for Marcroft. Scott mentioned that they had planned to put one at each end of the lot. Kelly asked if we are inclined to report any unidentified cars and all agreed that it would be difficult. The primary purpose for the signage is to reduce liability.
Marcroft Hall Door Codes
It was agreed Scott would change the codes for the door locks at Marcroft in early 2020 and further decided that they should be changed once a year. When done, Scott will send the new code to the board members and a few other members who need access.
Need for Electrical Upgrades at Marcroft
As has been noted in the past, the electrical circuitry at the hall is inadequate for large events due in part to the new microwave and multiple outlets being used at once. It was decided we need bids to upgrade the system soon although, it might not be soon enough for the Arts and Crafts Fair.
Scott will get more than one bid and we will proceed from there. Some electricians or companies mentioned were ACE in Woodland Park, and Steve Pickett, a local electrician.
Banner to Advertise Marcroft Hall
It was decided we need to get in touch with Wade Talbot regarding the status of the banner used to advertise Marcroft Hall for rent at Manitou School’s sporting events. Wade had mentioned upgrading the banner. Pam will get in touch with him to see what progress has been made.
CPA Website
Kelly encouraged the board to take a look at the CPA website and make suggestions for improvement and updating at our next meeting.
Meeting was adjourned at 7:15.
Submitted, Carolyn Eddy Houchin
Chipita Park Association
October 7, 2019
Members Present: Kelly Farmer, Elizabeth Wieland, Pam Hurt, Carolyn Eddy Houchin, Scott Varley, Vickie Samuelson, Pam Martin
The meeting was called to order at 6:08 PM.
The minutes for the board meeting in September, previously sent online, were approved by the board.
Treasurer’s Report – Pam Hurt
Checking account shows $11,085.01, Savings account shows $699.10, and cash on hand is $235.00, totaling $12,019.11. The fiscal year for the CPA runs from September 1, through August 31, so Pam said that we have more income from the Arts and Crafts vendors than shows on this report as fees have just been received. There are 24 paid vendors so far totaling $1,150.
Hall Maintenance and Rentals – Scott Varley
Scott has been replacing the mini blinds in Marcroft on an as needed basis as the older blinds continue to break due to use, and age. The older blinds operate with a cord which cause problems so Scott has been replacing them with the cordless, lift-up variety. They are stronger and less prone to breakage. He requested that we replace the remaining 5 blinds for about $12 a piece before the older ones fall apart. The board approved the purchase.
Rentals
Carolyn mentioned that she saw a post on the Next Door Cascade website from a resident inquiring about renting Marcroft for her kid’s birthday. Scott said that these types of rentals were usually only for a couple of hours in general and he encourages at least a half-day rental due to overhead such as heating the building, cleaning time, and expenses. Scott mentioned that currently we average about one rental per month. A sign will go up soon outside the hall advertising Marcroft as a rental.
OLD BUSINESS
Vacant CPA Board Position
Kelly said he talked to Pat Hein about filling the member-at-large position on the board and said she was willing to take the position if the board approved. All board members approved. Kelly will advise her and let her know when the next meeting is.
Mission Statement and Online Presence
Kelly researched mission statements and sent an example (in an email) of a statement that could serve as a starting point for us if we chose to update our mission statement. The board reviewed our current statement and decided to keep it as is for now. Kelly also mentioned that at our last meeting we talked about increasing our community presence online via Instagram and Facebook to perhaps generate membership interest in younger Ute Pass residents. We will discuss further at the next meeting.
Potlucks
It was suggested that we should keep track of potluck attendees for planning purposes. Pam asked why we don’t have a September potluck and it was noted that in the past, attendance was too low after summer residents left and schools started, etc. When we set the calendar for 2020 in March, we will revisit the schedule.
Thanksgiving Dinner Giveaway
Kelly was in touch with Elisa Risner regarding the Thanksgiving dinner donations to families in need in this area. Elisa has already been in touch with her contact at Ute Pass Elementary and they will determine those families who are interested. Kelly mentioned that Elisa would help when she could but can’t be in charge this year so, he volunteered to coordinate. Several on our board are also willing to help as they did last year. The board will ask for donations prior to the Arts and Crafts Fair for canned and dry goods to supplement the turkey via a post from the Association sent to membership by Norma. Scott mentioned that last year we were somewhat overwhelmed by donations and we need to keep storage needs in mind for the donations.
Elisa hopes to have families identified by November, 17/18 so the board has time to buy the turkeys, etc. and assemble the baskets. Each family will be notified to pick up their baskets at the hall at a time to be determined. Kelly asked the board if we are willing to pick up the tab if turkeys are not donated this year as they were last year. All agreed the CPA would.
Parking Lot Signs
Kelly said he would get in touch with RJ Brown with regard to the “no parking” signs for Marcroft. Scott mentioned that they had planned to put one at each end of the lot. Kelly asked if we are inclined to report any unidentified cars and all agreed that it would be difficult. The primary purpose for the signage is to reduce liability.
Marcroft Hall Door Codes
It was agreed Scott would change the codes for the door locks at Marcroft in early 2020 and further decided that they should be changed once a year. When done, Scott will send the new code to the board members and a few other members who need access.
Need for Electrical Upgrades at Marcroft
As has been noted in the past, the electrical circuitry at the hall is inadequate for large events due in part to the new microwave and multiple outlets being used at once. It was decided we need bids to upgrade the system soon although, it might not be soon enough for the Arts and Crafts Fair.
Scott will get more than one bid and we will proceed from there. Some electricians or companies mentioned were ACE in Woodland Park, and Steve Pickett, a local electrician.
Banner to Advertise Marcroft Hall
It was decided we need to get in touch with Wade Talbot regarding the status of the banner used to advertise Marcroft Hall for rent at Manitou School’s sporting events. Wade had mentioned upgrading the banner. Pam will get in touch with him to see what progress has been made.
CPA Website
Kelly encouraged the board to take a look at the CPA website and make suggestions for improvement and updating at our next meeting.
Meeting was adjourned at 7:15.
Submitted, Carolyn Eddy Houchin
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