CURRENT BOARD MEMBERS AND TERMS 2020
President – Kelly Farmer 2021
Vice President – Elizabeth Weiland 2021
Treasurer – Pam Hurt 2020
Secretary – Carolyn Eddy Houchin 2021
Members at Large
Scott Varley – Hall Rentals 2021
Vickie Samualson 2020
Rex Holmes 2021
4th position - vacant 2020
Board Meeting Minutes
Minutes
Chipita Park Association
Board Meeting – August 26, 2019
Members Present:
Kelly Farmer, Elizabeth Weiland, Pam Hurt, Carolyn Eddy Houchin, Pam Martin, Vickie Samuelson.
Past Board Members Present: Clark Risner, RJ Brown, Wade Talbot
Meeting was called to order at 6:15pm.
NEW BUSINESS
Carolyn presented the minutes from the last meeting submitted by Clark and online. All approved the minutes for 8-1-2019.
Treasurer’s Report
RJ reported our cash on hand is $12,199. Our net income year-to-date is $3,704.93.
RJ has met with Pam Hurt who will be the new treasurer for the association. She will become the signer on the association’s bank account with the submittal of a letter to Park State Bank and Trust. RJ will be an alternate on the account. Kelly Farmer, who will be the new President may also be an alternate signer for the account. RJ said that he will give Pam (Hurt) the key to the association’s post office box as she will need to collect the membership applications and fees.
Election of Officers
With election of officers at this meeting a discussion was held as to the duties of president. Clark gave him a brief run-down on his experiences and duties as president and a copy of the official job description was also made available.
Kelly Farmer agreed to be nominated as president, and Elizabeth Weiland volunteered to be nominated as Vice President. Pam Hurt previously agreed to become treasurer. Carolyn continues on as Secretary.
A motion was made by Vickie to nominate Kelly and Elizabeth, it was seconded and all agreed.
The officers are as follows:
President – Kelly Farmer (term ends 2022)
Vice President- Elizabeth Weiland (term ends 2022)
Treasurer – Pam Hurt (term ends 2020)
Secretary – Carolyn Eddy Houchin (term ends 2021)
New Member-at-large is Pam Martin (2022). Continuing on in the positions of Members-at-Large are Rex Holmes (2021), Vickie Samuelson (2020), and Scott Varley (2021).
Due to the vacancy left on the board after Jonathan Dooley’s resignation a search will begin to find a replacement. Some names were mentioned as possible candidates and in addition, the board will ask Norma to put out an announcement in an email.
Potluck Dinners
Clark said that Christine (Talbot) and Elisa (Risner) will be available to help members Martha Henry and Pat Hein with the October, November, and December potluck dinners. Pat and Martha will be taking over the duties as potluck coordinators as of the October potluck. There was some discussion as to booking entertainment for the December potluck and whether or not Bud Kreuzer would be available this year. We will put it on the agenda for the next meeting. Wade mentioned that perhaps a new sign could be posted at the east end of Chipita Park announcing the potlucks. Local residents may not see the ones posted at the west end.
OLD BUSINESS
Parking Lot Signs For Marcroft
RJ has purchased signs for the parking lot at Marcroft Hall designating it as parking only for events at the hall. The postings are primarily for liability reasons because our parking lot is not covered under our current insurance. RJ, Clark, Wade and possibly Scott will help to post the signs.
Craft Fair - 2019
RJ gave a report on the Craft Fair for DeeAnn, one of the chairs of the fair. There are 14 vendors thus far who have reserved spaces at the far and paid the entrance fee. To date, we have collected $700 in entrance fees. Six of the vendors are new to the fair this year. Pat Hein and DeeAnn will continue to recruit vendors and hopefully meet the goal of 24 to 26 vendors. A few more road signs will need to be ordered after some were lost in last year’s snow storm.
Hall Rentals
Scott was unable to attend tonight’s meeting but RJ reported that we have collected $1,275 in rental fees this year, slightly up from last year. There was a discussion on advertising the hall for rent in various ways. Wade mentioned that he would like to see the new board continue the advertising of Marcroft Hall at Manitou Springs School Dist. 14 sporting events by way of a banner which is displayed at each event. Wade will get back to us regarding the donation amount for the banner. This can be considered part of our community services.
Flagpole Repair
Wade, RJ, and Clark agreed to look into the flagpole repair with Kevin Henry’s help.
WIFI At Marcroft
RJ reported that our WIFI connectivity was shut off due to the fact the first two bills had not been paid because Century Link sent the statement to the Marcroft Hall’s physical address rather than the post office box. Reconnection was accomplished and monthly amounts were paid. The WIFI should be up and running.
Installation of the Chipita Park Sign
This remains in the hands of member Mark Keenan. He may seek donations from the association according to the latest information we have.
Additional Cleaning of Marcroft Hall
Pam will look for bids to clean the kitchen more thoroughly at Marcroft. A decision will be made at the next meeting as to whether to contract for a deeper cleaning based on bids.
New Board Meeting Schedule
The board agreed to meet for the remainder of 2019 at Marcroft Hall, 6PM, on the first Monday of each month. October 7th, November 4th, and December 2nd.
Chipita Park Association
Board Meeting – August 26, 2019
Members Present:
Kelly Farmer, Elizabeth Weiland, Pam Hurt, Carolyn Eddy Houchin, Pam Martin, Vickie Samuelson.
Past Board Members Present: Clark Risner, RJ Brown, Wade Talbot
Meeting was called to order at 6:15pm.
NEW BUSINESS
Carolyn presented the minutes from the last meeting submitted by Clark and online. All approved the minutes for 8-1-2019.
Treasurer’s Report
RJ reported our cash on hand is $12,199. Our net income year-to-date is $3,704.93.
RJ has met with Pam Hurt who will be the new treasurer for the association. She will become the signer on the association’s bank account with the submittal of a letter to Park State Bank and Trust. RJ will be an alternate on the account. Kelly Farmer, who will be the new President may also be an alternate signer for the account. RJ said that he will give Pam (Hurt) the key to the association’s post office box as she will need to collect the membership applications and fees.
Election of Officers
With election of officers at this meeting a discussion was held as to the duties of president. Clark gave him a brief run-down on his experiences and duties as president and a copy of the official job description was also made available.
Kelly Farmer agreed to be nominated as president, and Elizabeth Weiland volunteered to be nominated as Vice President. Pam Hurt previously agreed to become treasurer. Carolyn continues on as Secretary.
A motion was made by Vickie to nominate Kelly and Elizabeth, it was seconded and all agreed.
The officers are as follows:
President – Kelly Farmer (term ends 2022)
Vice President- Elizabeth Weiland (term ends 2022)
Treasurer – Pam Hurt (term ends 2020)
Secretary – Carolyn Eddy Houchin (term ends 2021)
New Member-at-large is Pam Martin (2022). Continuing on in the positions of Members-at-Large are Rex Holmes (2021), Vickie Samuelson (2020), and Scott Varley (2021).
Due to the vacancy left on the board after Jonathan Dooley’s resignation a search will begin to find a replacement. Some names were mentioned as possible candidates and in addition, the board will ask Norma to put out an announcement in an email.
Potluck Dinners
Clark said that Christine (Talbot) and Elisa (Risner) will be available to help members Martha Henry and Pat Hein with the October, November, and December potluck dinners. Pat and Martha will be taking over the duties as potluck coordinators as of the October potluck. There was some discussion as to booking entertainment for the December potluck and whether or not Bud Kreuzer would be available this year. We will put it on the agenda for the next meeting. Wade mentioned that perhaps a new sign could be posted at the east end of Chipita Park announcing the potlucks. Local residents may not see the ones posted at the west end.
OLD BUSINESS
Parking Lot Signs For Marcroft
RJ has purchased signs for the parking lot at Marcroft Hall designating it as parking only for events at the hall. The postings are primarily for liability reasons because our parking lot is not covered under our current insurance. RJ, Clark, Wade and possibly Scott will help to post the signs.
Craft Fair - 2019
RJ gave a report on the Craft Fair for DeeAnn, one of the chairs of the fair. There are 14 vendors thus far who have reserved spaces at the far and paid the entrance fee. To date, we have collected $700 in entrance fees. Six of the vendors are new to the fair this year. Pat Hein and DeeAnn will continue to recruit vendors and hopefully meet the goal of 24 to 26 vendors. A few more road signs will need to be ordered after some were lost in last year’s snow storm.
Hall Rentals
Scott was unable to attend tonight’s meeting but RJ reported that we have collected $1,275 in rental fees this year, slightly up from last year. There was a discussion on advertising the hall for rent in various ways. Wade mentioned that he would like to see the new board continue the advertising of Marcroft Hall at Manitou Springs School Dist. 14 sporting events by way of a banner which is displayed at each event. Wade will get back to us regarding the donation amount for the banner. This can be considered part of our community services.
Flagpole Repair
Wade, RJ, and Clark agreed to look into the flagpole repair with Kevin Henry’s help.
WIFI At Marcroft
RJ reported that our WIFI connectivity was shut off due to the fact the first two bills had not been paid because Century Link sent the statement to the Marcroft Hall’s physical address rather than the post office box. Reconnection was accomplished and monthly amounts were paid. The WIFI should be up and running.
Installation of the Chipita Park Sign
This remains in the hands of member Mark Keenan. He may seek donations from the association according to the latest information we have.
Additional Cleaning of Marcroft Hall
Pam will look for bids to clean the kitchen more thoroughly at Marcroft. A decision will be made at the next meeting as to whether to contract for a deeper cleaning based on bids.
New Board Meeting Schedule
The board agreed to meet for the remainder of 2019 at Marcroft Hall, 6PM, on the first Monday of each month. October 7th, November 4th, and December 2nd.