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Minutes

 

Minutes are in reverse order for the current calendar year

Chipita Park Association Board of Directors’ Minutes
Tuesday, May 20, 2008 – 6:00 p.m.
Backes – 8885 Chipita Park Rd.

Attending: N. McAllister, M. Henry, B. Miller, J. Flynn, P. Hein, R. Ageton, D. Stefan, K. Backe
Absent: C. Houchin

Minutes of April 8 approved.

Treasurer’s Report: Barb Miller
Total in accounts: $14,720.56
Membership/2008 - $3,150.00
Business Ads/2008 - $260.00
Hall Rental - $1,175.00
Special Projects/2008 - $2,573.00

Hall Rental Report: Don Stefan
Rentals booked and paid to date - $1,775.00. Don is designated person to call Eric for lawn maintenance.

Marcroft Hall Maintenance Report: Rex Ageton
Discussion: Projects discussed were, storm door, asphalt, water heater, cesspool outlets,
electrical problems, floor, shut-off valves in bathrooms, replacing front door and carpeting at entrance of hall.
Resolution: Motion by Newman that Rex pursues the following projects not to exceed $5,000.00, second by Barb.

1. Cesspool outlets
2. Replace front door
3. Shut-off valves
4. Replace water heater
5. Electrical work when determined how to fix problem.

New Business:


a. Change of decision for hall rental of $75.00 total for rummage sale of Sumners was based on email vote.
b. Discussion of proposed hall rental rates was presented by Don Stefan; Motion by Julie and second by Pat to accept proposal with minor changes. Resolution follows and * suggests discretion:


Member Costs
To 10 People - $25 - $50* 2nd day = ½ of first day
10 – 40 People $75 - $100* “ “
over 40 $150 - $200* “ “
Rummage sale $150 - $200* “ “
Unusual event (Consult the board for out-of-ordinary)
Additional for deposit of all events for cleaning/damage is $100.00
Nonmember Costs
Any Size $500 2nd day $250
Rummage sale $500 “ “
Unusual event (consult with board)
Additional for deposit of all events for cleaning/damage is $100.00
Truck Parking $10-$20/Day*

 

*Price also depends on factors such as nonprofit group, type of meeting, food being served, use of kitchen, decorating, trash service needed, utilities and heat.

c. Krakos have applied for special use permit on Hwy. 24
d. Newman reports that the Candidate Forum for August 20 is planned and will follow the business meeting.

Old Business:

a. Rex reports that directory will go to the printer on Thursday. Out-of-town directories
will be handed out at first potluck due to late mailing. If not picked up they will be mailed locally.
b. Newman reports that the insurance is increased for coverage of Marcroft Hall to include wind damage to roof. New coverage is $150,000.
c. Pat Hein will make decision on any change of waste management service. She will email board about possible/or change.
d. CWPP breakfast – June 7: Those volunteering to assist are Pat, Rex and Julie. Kathrine also requested that Newman check on insurance to see if those operating the chipper could get on a rider again this year which did not add any cost to insurance last year. Newman and Kathrine will follow up on this.
e. Martha reported that she is taking care of June 22 potluck and has spoke to Dick Bratton and he will be there to speak about Bronc Day in GMF.
f. Newman reports that he spoke with P.J. Anderson and Field of Dreams is not insured and he is going to pursue a Recreation District for this area.
g. Directors and expiring terms: Julie and Pat will run again. Kathrine will not unless she successfully finds someone to chair the CWPP.
h. Barb recommended that we send $100.00 to the Trail & Open Space Coalition. Approved.
i. Pat announced that music is confirmed for October and December potlucks.

Next meeting date: July 15, 2008 at Marcroft Hall. 6:00 p.m.

Adjournment at 7:45.

 

 

Chipita Park Association Board of Directors’ Minutes
Tuesday, April 8, 2008, at 6:00 p.m.
The Henrys-Chipita Lodge

Attending: Martha Henry, Pat Hein, Barb Miller, Newman McAllister, Don Stefan, Kathrine Backe, Carolyn Houchin.
Absent: Julie Flynn and Rex Ageton

Approval of February 12 Minutes - Approved

Treasurer’s Report – B. Miller – 73 memberships received to date, $1,595 to special projects, checking of $6,266.00, savings of $1,888.88, ENT CD of $5,211.24 for a total on hand of $12,666.12.

Marcroft Hall Rental Report – Don gave out the new calendar with dates of events and open dates. Martha asked about Bernie & Bob setting up their mobile sandwich wagon at the garage sale April 19,26. They will not be using the hall for any purpose and it was decided that they would pay $25.00 for the two days.

Marcroft Hall Maintenance Report-Opening of Hall mid-April
It was decided that the lawn does not need fertilization. Rex – put the storm door back on and check the closure latch (replace the latch if necessary) and see if this corrects the problem. Consensus was that a storm door is needed. To be revisited if this does not work. Need additional bids on sewer work. (Rex is working on this) Reviewed the one submitted. Have B. Johnson check the water heater and recommend replacement when needed. Hall to be cleaned the last week of April; Kathrine will check on getting someone. Pat will check on costs re: waste management and see if it is in our best interest to switch to COS WM.

New Business:

a. Membership to Date-B. Miller 73 returned applications
b. Mailing Date for Membership Directory; Rex does the directory and recommended date for mailing is the first week of May.
c. Filing of Form 990-N-Information Return with IRS – Newman completed this online.
d. Annual Report with Secretary of State – Newman completed.
e. Be Thinking----Directors whose terms expire in August-Julie Flynn, K. Backe and P. Hein – Directors should inform the board of their intent.
f. CWPP-grants for 2008-K. Backe – Reported that the committee met on April 7 and have sign up for Breakfast/Forum, discussed evacuation plans for wildfire, set up people to attend and participate in June 7 event. Kathrine asked the board to consider donating a modest amount to the efforts of the CWPP each year. Currently, there is not any State or local grants available. This will be considered along with other expenses that need evaluation.
g. Other – P.J. Anderson is interested in pursuing a park for the communities in Ute Pass. Newman will call him to discuss this.
- A vote was made to donate $100.00 to the Pony Run sponsored by the Elementary School.
- Someone will speak to audience at potluck in June as an effort to get volunteers to assist at Bronc days in Green Mountain Falls.

 

Old Business:

a. Increase casualty insurance on Marcroft Hall from present $93,700(see attached Hall Reconstruction Costs from R. Ageton) Decision is to increase value of replacement to $150,000.00. This will mean an increase in premium of around $300.00.
b. 2008 Final Budget-2007 Financial Statement-Revised - Approved as presented.
c. Priorities for Marcroft Hall Projects – Bids for asphalt (more to come), flooring and sewer were discussed. The board will not make a decision until membership and funding is evaluated at a future meeting and then presented to the membership for input if it means a large expenditure.
d. CWPP Breakfast-June 7 – 7:30 to 11:00 a.m. – Kathrine will have a sign up sheet for help at the event at our May meeting.
e. Programs for potlucks and August business meeting – Follow program as outlined.

Set next meeting date: May 10, 2008 at Chipita Lodge. 6:00 p.m.

Adjournment

 
 

Chipita Park Association Board of Directors’ Minutes 

Tuesday, February 12, 2008, at 6:00 p.m.  McAllisters’ -8740 Chipita Park Rd.

 

Members Present: N. McAllister, K. Backe, P. Hein, D. Stefan, R. Ageton 

Absent: C. Houchin, B. Miller, M. Henry, J. Flynn

Approval of December 4 Minutes: Approved following the addition of members attending.

Treasurer’s Report: Newman reported on account balances, in Barbara’s absence:  Checking-$3,499.37, savings-$1,188.4 and certificate of deposit-$5,157.83, for total of $9,845.61, as of January 31.  Newman reviewed the budget. Preliminary budget set and correction to General Financial report to be made as follows – Grant of $10,000 paid by Colorado State Forest Service to CPA (check indorsed to K. Backe) to be added to receipts and expenses- a 1099 was given to K. Backe.

Don Stefan:  Marcroft Hall Rental Report was presented in a calendar with other function dates as well. Some bookings were paid in advance and must be so noted in financial report.  The question of whether a booked party can set-up the preceding day was discussed.  If a non-member renter wants to set-up the day before, there is no extra charge if the Hall is not rented.  However, if someone later wants to reserve a rental for the set-up day, then the earlier renter must pay a $150 charge for that day to reserve set-up.  Mary Jane Sumner is planning a rummage sale on April 19 and 26 at the Hall, where she has been storing household goods for the winter.   The rental fee will be $75 for each day because it is a commercial activity.  Pat Hein will contact her.

Rex Ageton:  Marcroft Hall Maintenance Report: Returned malfunctioning vacuum, suggests replacing water heater, fix flag and take it down until May, take down outside string of lights, reminder that storm door must be shut tight or wind catches it, will get bids for putting an outside clean pipe for sewer installed, and a bid for asphalt driveway repair.  The Hall will be opened on April 15.

New Business:

.

  • 2008 Preliminary Budget set for 2008 (copy attached). Will ratify at next meeting.
  • Membership rates for 2008 (see attached C. Houchin e-mail) Carolyn’s email was reviewed and discussed. Memberships will remain the same with a request for special project funds from membership. Special project requests will include fixing the asphalt driveway and floor of Marcroft Hall. Newman will address this in the newsletter. Rex will get someone to inspect our electrical situation and make recommendations.  Rex has also had inquiries on whether our member to member advertisers can have a logo on the website, in addition to the standard printed text that is in the directory.  Rex is looking into what might be a fair charge for this.  It was agreed that the direct solicitation of members by advertisers is prohibited.
  • Establish Dates:

June 7 - Wildfire Education Forum /CWPP Breakfast 7:30-11:00 a.m.

June 22 – Salute to Neighbors – Bring a Friend – Fried Chicken

July 27 – Rock N’ Roll/Burgers and Hotdogs

August 20 – Business/Annual Meeting

August 24 – August Fest - BBQ

  November 1-2 -Craft Show

  December 7-Holiday Party with Bud Kreuzer(Newman will contact Bud)

.

  • Newsletter: Newman and Kathrine will have this completed for mailing by March 15. 
  • Land use-Peak Addiction Recovery Center-near North Pole-owners of Black Bear Inn, no information on whether rezoning approved in January.
  • Review of Insurance – Current limits (93,700-Bldg., 12,300-Personal Property; Liability-1,000,000/2,000,000) Rex will check to see if we have enough building coverage and will notify Newman
  • Other: Newman will send membership fee of $100 for Ute Pass Historical Society. He is also checking the mail and paying bills.  Newman will contact P.J. Anderson to determine progress on development.

.

Old Business: 

  • Lumberyard on Highway 24-Board of County Commissioners-December 8: Attended by Newman and Rex. Meeting went well. Kratkos given until May 31 to comply with zoning.
  • Neighborhood Watch: Newman checked into this. Will bring it to the membership and see if someone wants to take charge of a complex process. Carl McCutchen has been in contact with Kathrine about getting lower Ute Pass coverage in the Pikes Peak Bulletin. Is starting with a CWPP article. Will forward the newsletter to him for another article. He will publish our functions and notices. Let Kathrine know if you have ideas, etc
  • CWPP and Parking of Commercial Vehicles along Chipita Park Road- Kathrine Backe. Kathrine will be chairing the CWPP once again.  Just learned of this on Monday.  Homeowner grants are available for working on defensible space on property.  Encourage CPA to do another community  project and submit grant.  No commercial vehicles parking on road since Dec.and can’t explain why.  There has been no response from County.
  • We need bids on floor repair. We will share with members the costs of bids so that we can proceed by project as funds come in.

 

Set next meeting date: April 8, 2008 – 6:00 p.m.

Adjournment at 8:00 p.m.

 

 

Chipita Park Association Board of Directors’ Agenda

Tuesday, December 4, 2007, at 6:00 p.m.

McAllisters’ Home-8740 Chipita Park Rd.

Approval of October 23 Minutes: Minutes approved with addition of meeting place for next meeting added.

Treasurer’s Report: Barb gave report with $2,606.64 in checking, $2,187.59 in Savings, and $5,103.53 in a CD.

Don Stefan:  Marcroft Hall Rental Report included a rental pricing structure followed with discussion. Board voted to leave rental structure as is for the present. Don presented a schedule of upcoming rentals.

Rex Ageton:  Marcroft Hall Maintenance Report: Rex did a report and request for purchase of dry mop, vacuum, and will create a list of service people to have on hand for emergencies. Motion to approve purchases and to proceed with service people list.

New Business:

 

  • Review of 2007 – How are we doing as an Association? Board will consider and ask for process on beginning neighborhood watch for the New Year. June will be the month for our Fire Ed./Pancake breakfast. Kathrine will get this scheduled. Barb and Newman will coordinate check signing during absences. Board needs to schedule next year potlucks for calendar. Decision needs to be made on Craft Fair. Work to be started on newsletter to get this out for membership in March. Kathrine and Newman will work on the newsletter.

 

Old Business:

  • December 9 Holiday Potluck: Martha is planning for 100 people. Soft Tones will provide entertainment. Poinsettia’s and Mucky Duck coupons will be given as door prizes.
  • Closing of Marcroft Hall: The hall will be closed on Dec. 15 for the winter.
  • CWPP and Parking of Commercial Vehicles along Chipita Park Road-Kathrine Backe: Backes have not heard anything further on ordinance on parking, etc. Kathrine and Newman will follow up on Chipita Park Rd. ROW”S and county ordinances.
  • Lumberyard on Highway 24-Board of County Commissioners-December 8: Newman will attend this meeting to obtain status of decision by Commissioners regarding the property. Rex is also attending the meeting.

 

Set next meeting date: 6:00 p.m. - February 12, 2008 at McAllisters.

Adjournment: 7:30 p.m.

Respectfully submitted. Kathrine Backe
 
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